Manuals & Forms

**Documents listed below are for UCSF's Human Resources (HR) & Department representatives. International scholars are legally unable to submit these documents on UCSF's behalf.

Please scroll to the bottom of this webpage for a list of Recharge Fees.

 

International Scholar Dossier (ISD) Manuals

  1. ISD Manual for Scholars (contact HR administrator for ISD questions)

  2. ISD Manual for HR (contact ISSO Advisor for ISD questions)

  3. Differences Between J-1 and H-1B Requests in ISD

 

J-1 Documents

J-1 PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension J-1 requests. J-1 requests must be submitted by HR through ISD.

Guides:

  1. J-1 Processing Timeline
  2. ISD Frequently Asked Questions for HR
  3. J-1 Scholar information Request form
  4. J-1 ISD Attachments for Departments
  5. J-1 ISD Attachments for HR

Forms:

  1. Certification of English Language Proficiency Form  
  2. Sample English Language Certification Letter
  3. Insurance Attestation
  4. J-1 Transfer In Form
  5. J-1 Transfer Out Form
  6. ISSO Program Completion Form (Qualtrics)
  7. UCSF Department to Department Transfer Approval Letter
  8. J-2 Request Form
  9. Dependent Application Checklist for Form I-539
  10. J-1 Payment/Reimbursement Form
  11. ECFMG Fee Form

 

 

H-1B Documents

H-1B PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension H-1B requests. H-1B requests for academic appointments must be submitted by HR through ISD. For clinical trainees and staff exception requests, please contact Chris Flores.

Guides:

  1. H-1B Processing Timeline
  2. Postdoc Process Overview
  3. Academic Process Overview
  4. Postdoc HR Job Aid
  5. Academic HR Job Aid
  6. Department Job Aid for Postdocs
  7. Department Job Aid for Academics
  8. BearBuy Check Request Job Aid
  9. H-1B vs. J-1 Comparison Chart

Forms:

  1. H-1B Petition Checklist for HR/Department
  2. DHS Check Request Form
  3. Export Control Attestation
  4. H-1B Support Letter
  5. Actual Wage Memorandum
  6. Notice of Intent to File
  7. H-1B Addendum
  8. H-1B Petition Checklist for Scholar
  9. H-1B Information Request Form
  10. Dependent Application Checklist for Form I-539
  11. ISSO Completion Form (Qualtrics)
  12. Memorandum of Agreement for Transfer within UCSF Departments

 

TN for Canadians and Mexicans

 

E-3 for Australians

 

B-1 Business Visa

 

Request for Outside Counsel

 

ISSO Recharge Fees (effective July 1, 2017 - June 30, 2019)

Visa Type

Rates

J1 Short-term

$610

J1 Initial (1yr)

$640

J1 2yr

$840

J1 3-5yr

$1,150

J1 Ext, Amendment, Other Changes (Short-Term)

$440

J1 Ext, Amendment, Other Changes (1yr)

$500

J1 Ext, Amendment, Other Changes (2yr)

$640

J1 Ext, Amendment, Other Changes (3-5yr)

$1,290

J1 ECFMG

$890

H1B Initial

$2,000

H1B Ext, Amendment, Other Changes

$1,750

E-3 Initial

$1,660

E-3 Ext.

$1,610

TN Letter

$660

TN Application

$1,690

O Outside Counsel

$2,610

O Internal Ext.

$3,760

PR Outside Counsel

$3,260

B-1 Visitors, SOM Clinical Electives

$560

 

*Recharge fees for J-1 and B-1 visitors can be paid by the principal investigator, scholar or from Department funds.

*Recharge fees for H-1B, TN, E-3, O-1 and PR can only be paid by the principal investigator or paid from Department funds. The recharge fees for these employment-based visas cannot be paid by the scholar.