UCSF HR

Manuals & Forms

International Scholar Dossier (ISD) Manuals

J-1 Documents

J-1 PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension J-1 requests. J-1 requests must be submitted by HR through ISD.

Guides:

  1. J-1 Processing Timeline
  2. J-1 ISD Attachments for Departments
  3. J-1 ISD Attachments for HR
  4. Visa Comparison Chart: J-1, H-1B and TN

Forms:

  1. Certification of English Language Proficiency Form
  2. Sample English Language Certification Letter
  3. Insurance Attestation
  4. J-1 Transfer In Form
  5. J-1 Transfer Out Form
  6. ISSO Program Completion Form (Qualtrics)
  7. UCSF Department to Department Transfer Approval Letter
  8. J-1 Off-Campus Payment/Reimbursement Form
  9. ECFMG Fee Form

H-1B Documents

H-1B Processing Times

UCSF faculty, department administrators, and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension H-1B requests. H-1B requests for academic appointments must be submitted by HR through ISD. For clinical trainees and staff exception requests, please contact Chris Flores.

Paying the USCIS Filing Fees for H-1B Petitions

As of July 1, 2025, the ISSO has moved to paying the USCIS filing fees with an ISSO-issued P-card. Please review the ISSO's announcement for additional details about this payment process.

H-1B RequestUSCIS Filing Fees (required, unless otherwise noted)
Initial, Amendment, Transfer
  • $460 Filing Fee
  • $500 Anti-Fraud Fee
  • $2,805 Premium Processing (recommended)
  • $470 Dependent I-539 Application Fee (optional, if dependents are in U.S.)
Extension
  • $460 Filing Fee
  • $2,805 Premium Processing Fee (recommended)
  • $470 Dependent I-539 Application Fee (optional, if dependents are in U.S.)

Guides

  1. H-1B Processing Timeline
  2. Postdoc Process Overview 
  3. Academic Process Overview
  4. Postdoc HR Job Aid
  5. Academic HR Job Aid
  6. Department Job Aid for Postdocs
  7. Department Job Aid for Academics
  8. Visa Comparison Chart: J-1, H-1B and TN

Forms

  1. H-1B Petition Checklist for HR/Department
  2. H-1B Petition Checklist for Scholar
  3. H-1B Support Letter (Research and/or Teaching only)
  4. H-1B Support Letter (Research and/or Teaching with Incidental Patient Care)
  5. Dependent Application Checklist & Waiver of UCSF Liability for Forms I-539 & I-539A
  6. Memorandum of Agreement for Transfer Within UCSF Departments
  7. ISSO Completion Form (Qualtrics)
  8. Export Control Attestation
  9. Actual Wage Memorandum
  10. H-1B Addendum
  11. Notice of Intent to File

TN for Canadians and Mexicans

  1. TN Request Form
  2. TN Fee Form
  3. ISSO Completion Form (Qualtrics)

E-3 for Australians

  1. E-3 Application Request Form
  2. E-3 Fee Form
  3. E-3 Actual Wage Memo
  4. E-3 Notice of Intent
  5. E-3 Addendum
  6. E-3 Support Letter (Research and/or Teaching only)
  7. E-3 Support Letter (Research and/or Teaching with Incidental Patient Care)
  8. ISSO Completion Form (Qualtrics)

B-1 Business Visa

  1. B-1 Request Form
  2. B-1 Fee Form
  3. B-1 Electronic Check-In 

Request for Outside Counsel

Please contact the ISSO for information on how to request outside counsel assistance with a visa status not listed above.

ISSO Recharge Fees

Visa requests from the ISSO will incur a recharge based on the type of visa being requested.