UCSF HR

Manuals & Forms

International Scholar Dossier (ISD) Manuals

J-1 Documents

J-1 PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension J-1 requests. J-1 requests must be submitted by HR through ISD.

Guides:

  1. J-1 Processing Timeline
  2. J-1 ISD Attachments for Departments
  3. J-1 ISD Attachments for HR
  4. Visa Comparison Chart: J-1, H-1B and TN

Forms:

  1. Certification of English Language Proficiency Form
  2. Sample English Language Certification Letter
  3. Insurance Attestation
  4. J-1 Transfer In Form
  5. J-1 Transfer Out Form
  6. ISSO Program Completion Form (Qualtrics)
  7. UCSF Department to Department Transfer Approval Letter
  8. J-1 Off-Campus Payment/Reimbursement Form
  9. ECFMG Fee Form

H-1B Documents

H-1B PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension H-1B requests. H-1B requests for academic appointments must be submitted by HR through ISD. For clinical trainees and staff exception requests, please contact Chris Flores.

Guides:

  1. H-1B Processing Timeline
  2. Postdoc Process Overview 
  3. Academic Process Overview
  4. Postdoc HR Job Aid
  5. Academic HR Job Aid
  6. Department Job Aid for Postdocs
  7. Department Job Aid for Academics
  8. BearBuy Check Request Job Aid
  9. Visa Comparison Chart: J-1, H-1B and TN

Forms:

  1. H-1B Petition Checklist for HR/Department
  2. H-1B Petition Checklist for Scholar
  3. H-1B Support Letter (Research and/or Teaching only)
  4. H-1B Support Letter (Research and/or Teaching with Incidental Patient Care)
  5. DHS Check Request Form
  6. Dependent Application Checklist & Waiver of UCSF Liability for Forms I-539 & I-539A
  7. Memorandum of Agreement for Transfer Within UCSF Departments
  8. ISSO Completion Form (Qualtrics)
  9. Export Control Attestation
  10. Actual Wage Memorandum
  11. H-1B Addendum
  12. Notice of Intent to File

TN for Canadians and Mexicans

  1. TN Request Form
  2. TN Fee Form
  3. ISSO Completion Form (Qualtrics)

E-3 for Australians

  1. E-3 Application Request Form
  2. E-3 Fee Form
  3. E-3 Actual Wage Memo
  4. E-3 Notice of Intent
  5. E-3 Addendum
  6. E-3 Support Letter (Research and/or Teaching only)
  7. E-3 Support Letter (Research and/or Teaching with Incidental Patient Care)
  8. ISSO Completion Form (Qualtrics)

B-1 Business Visa

  1. B-1 Request Form
  2. B-1 Fee Form
  3. B-1 Electronic Check-In 

Request for Outside Counsel

Please contact the ISSO for information on how to request outside counsel assistance with a visa status not listed above.

ISSO Recharge Fees

Visa requests from the ISSO will incur a recharge based on the type of visa being requested. Please see the 2022 ISSO Visa Recharge Chart for the current ISSO recharge amounts (effective July 1, 2022 to June 30, 2024).

For requests logged by the ISSO after July 1, 2019 and before July 1, 2022 please see the 2019 to 2021 ISSO Visa Recharge Chart.