UCSF HR

Manuals & Forms

International Scholar Dossier (ISD) Manuals


J-1 Documents

J-1 PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension J-1 requests. J-1 requests must be submitted by HR through ISD.

Guides:

  1. J-1 Processing Timeline
  2. J-1 ISD Attachments for Departments
  3. J-1 ISD Attachments for HR
  4. Visa Comparison Chart: J-1, H-1B and TN

Forms:

  1. Certification of English Language Proficiency Form
  2. Sample English Language Certification Letter
  3. Insurance Attestation
  4. J-1 Transfer In Form
  5. J-1 Transfer Out Form
  6. ISSO Program Completion Form (Qualtrics)
  7. UCSF Department to Department Transfer Approval Letter
  8. J-1 Off-Campus Payment/Reimbursement Form
  9. ECFMG Fee Form

H-1B Documents

H-1B PROCESSING TIME: UCSF faculty, department administrators and international scholars are required to check with their UCSF Human Resource Generalist to identify processing times for initial and extension H-1B requests. H-1B requests for academic appointments must be submitted by HR through ISD. For clinical trainees and staff exception requests, please contact Chris Flores.

Guides:

  1. H-1B Processing Timeline
  2. Postdoc Process Overview 
  3. Academic Process Overview
  4. Postdoc HR Job Aid
  5. Academic HR Job Aid
  6. Department Job Aid for Postdocs
  7. Department Job Aid for Academics
  8. BearBuy Check Request Job Aid
  9. Visa Comparison Chart: J-1, H-1B and TN

Forms:

  1. H-1B Petition Checklist for HR/Department
  2. H-1B Petition Checklist for Scholar
  3. Public Benefits Questionnaire & Release of UCSF Liability for Scholar
  4. H-1B Support Letter (Research and/or Teaching only)
  5. H-1B Support Letter (Research and/or Teaching with Incidental Patient Care)
  6. DHS Check Request Form
  7. Dependent Application Checklist & Waiver of UCSF Liability for Forms I-539 & I-539A
  8. Memorandum of Agreement for Transfer Within UCSF Departments
  9. ISSO Completion Form (Qualtrics)
  10. Export Control Attestation
  11. Actual Wage Memorandum
  12. H-1B Addendum
  13. Notice of Intent to File

TN for Canadians and Mexicans

  1. TN Request Form
  2. TN Fee Form
  3. ISSO Completion Form (Qualtrics)

E-3 for Australians

  1. E-3 Application Request Form
  2. E-3 Fee Form
  3. E-3 Actual Wage Memo
  4. E-3 Notice of Intent
  5. E-3 Addendum
  6. E-3 Support Letter (Research and/or Teaching only)
  7. E-3 Support Letter (Research and/or Teaching with Incidental Patient Care)
  8. ISSO Completion Form (Qualtrics)

B-1 Business Visa

  1. B-1 Request Form
  2. B-1 Fee Form
  3. B-1 Electronic Check-In 

Request for Outside Counsel

Please contact the ISSO for information on how to request outside counsel assistance with a visa status not listed above.


ISSO Recharge Fees

Effective Date for all requests received from July 1, 2019

Visa Type Rates

J1 Initial: 6 months or less

$630

J1 Initial: 1yr (+6mo, less than 2yrs)

$660

J1 Initial: 2yrs (less than 3yrs)

$860

J1 Initial: 3yrs and up (max 5yrs)

$1,190

J1 Extension/Amendment: 6 months or less

$450

J1 Extension/Amendment: 1yr (+6mo, less than 2yrs)

$510

J1 Extension/Amendment: 2yrs (less than 3yrs)

$650

J1 Extension/Amendment: 3yrs and up (max 5 yrs)

$1,320

J1 ECFMG

$920

H1B Initial

$2,070

H1B Ext, Amendment, Other Changes

$1,840

E-3 Initial

$1,700

E-3 Ext.

$1,660

TN Letter

$680

TN Application

$1,730

O Outside Counsel

$2,700

O Internal Ext.

$3,840

PR Outside Counsel

$3,360

B-1 Visitors, SOM Clinical Electives

$570

*Recharge fees for J-1 and B-1 visitors can be paid by the principal investigator, scholar or from Department funds.

*Recharge fees for H-1B, TN, E-3, O-1 and PR can only be paid by the principal investigator or paid from Department funds. The recharge fees for these employment-based visas cannot be paid by the scholar.