[name of visitor]
Dear [name of visitor],
I am pleased to offer you an invitation to observe UCSF’s Department of _____________, [department address]. The faculty host is [name, title and area of sponsoring faculty member]. Your travel dates are [start date] to [end date].
[Outline basic purpose of visit and financial arrangements.]
For questions about the logistics of your visit, please contact [name of program administrator] at (415) XXX_XXXX or firstname.lastname@example.org. I am pleased that you will be visiting the Department of ____________ at UCSF.
[Signature of department chair]